Lunar New Year Fair 2026

Volunteers

Be part of the festival team and help make the event a success.

Training, refreshments, and a certificate of thanks will be provided.

Performers

Share your talent on stage.

We welcome cultural performances including dance, music, martial arts, and traditional showcases.

Community Partner Tables (Non-profit & Charity Organisations Only)

This category is strictly for charities, non-profit organisations, and community groups.

Community tables are for public engagement, information sharing, and outreach only.

No selling of products or services is permitted under this category.

Vendors & Commercial Organisations

This category applies to all commercial activity, including:

Selling food, drinks, crafts, or merchandise

Promoting or selling paid services

Businesses, sole traders, social enterprises, and for-profit organisations

If you sell or promote any product or service (paid or commercial), you must apply under this category, even if your organisation has a community or cultural focus.

Sponsors & Partners

Partner with us to support a major community event and connect your brand with a diverse and engaged audience.

Public Registration

Free entry.

Families, individuals, and community members are all welcome — come and celebrate Lunar New Year with us.

After you submit an application form, we will confirm by email and share the next steps.

Saturday, 7 February 2026,11:00AM - 2:PM 

Zhulin Hidden Village, 100–104 Lewisham High Street, SE13 5JH

Be part of one of London’s most exciting Lunar New Year celebrations!

We’re inviting enthusiastic student volunteers to join our event team and celebrate culture, creativity, and community spirit together.

Student Volunteer Roles (Project Coordinator – Student Volunteer)

Choose your area of interest or skill:

• Event Host / Presenter – support stage coordination and announcements

• Photography & Videography – capture event highlights and performances

• Dance & Performance – take part in stage shows, Lion Dance and Dragon Dance performances, and cultural displays

• Media & Promotion – assist with social media, interviews, and publicity

• Community Support – help with guest registration, crowd guidance, and backstage coordination

Student Volunteer Allowance: £15

All student volunteers will receive a £15 allowance for travel and meals.

Who Can Apply:

Students and community members who are passionate about teamwork, arts, and culture.

No prior experience needed training will be provided.

How to Apply:

Visit www.easystepuk.org or email info@easystepuk.org with:

• Your name

• Contact details

• The volunteer role(s) you’re interested in

Let’s celebrate together and make the Year of the Horse 2026 truly unforgettable! 

Accessibility Information – Zhulin Hidden Village

Our activities at Zhulin Hidden Village (100–104 Lewisham High Street, SE13 5JH) take place on the second floor. Please note that the building does not have an elevator, and access is via stairs only.

Click here to register for the Lunar New Year Celebration 2026 on Eventbrite

Saturday, 7 February 2026 | 11:00 AM – 2:00 PM

Zhulin Hidden Village, 100–104 Lewisham High Street, SE13 5JH

Join Us as an Exhibitor

Be part of one of London’s most vibrant community celebrations!

The Lunar New Year Fair 2026, hosted by EasyStepUK, brings together families, students, local residents, and community organisations for a day filled with dragon and lion dances, traditional food, family workshops, and cultural performances.

Exhibiting at this event is an excellent opportunity to connect with the local community, promote your organisation, and celebrate cultural diversity.

Booth Details

Exhibitor Booth Fee: £300

Each booth includes:

1 table and 2 chairs

Display signage area

Inclusion in EasyStepUK’s promotional materials (website and social media)

Power supply available on request (no extra cost if pre-booked)

Wi-Fi available if included by venue (to be confirmed)

Sponsorship Packages

Gold Sponsor – £1,000

Prominent logo display on stage banner, event website, and press release

Dedicated social media feature

1 exhibitor booth included

Silver Sponsor – £500

Logo displayed on event website and digital materials

1 exhibitor booth included

Community Supporter – £300

Logo featured on the event webpage and printed programme

Key Information for Exhibitors

Setup Time: 9:00–10:30 AM (ready by 10:45 AM)

Event Time: 11:00 AM – 2:00 PM

Pack-down: 2:00–3:00 PM (no early pack-up)

All exhibitors must hold Public Liability Insurance (£5 million minimum) and submit a simple risk assessment.

Only non-invasive displays or demonstrations are permitted (no medical or clinical procedures).

All data collection must comply with UK GDPR regulations.

How to Apply

To book a booth or become a sponsor:

Email info@easystepuk.org

 with your organisation name, activity summary, and preferred sponsorship level.

We will send you a booking form and invoice, along with setup and safety guidelines.

Spaces are limited and will be allocated on a first-come, first-served basis.

Why Exhibit with Us?

Engage with hundreds of visitors across Lewisham and South London

Promote your brand within a diverse, family-friendly audience

Support a charity-led community celebration that promotes culture, wellbeing, and inclusion

Gain visibility through EasyStepUK’s online and local promotional channels

Supported by

This event is proudly supported by The National Lottery Community Fund as part of EasyStepUK’s ongoing community and cultural engagement projects.

We look forward to celebrating the Lunar New Year 2026 with you!

For more information, visit www.easystepuk.org

 or contact info@easystepuk.org

Accessibility Information – Zhulin Hidden Village

Our activities at Zhulin Hidden Village (100–104 Lewisham High Street, SE13 5JH) take place on the second floor. Please note that the building does not have an elevator, and access is via stairs only.

Wing Chun Kung Fu Demonstrations

Traditional Wing Chun performed by experienced practitioners.

15–20 minutes

Martial Arts Weapons Demonstrations

A high-energy display of traditional martial arts weapons and techniques.

20–25 minutes

Wing Chun Self-Defence Showcase

Real-life self-defence applications and partner demonstrations.

15–20 minutes

Belly Dance Performance

A colourful and engaging belly dance performance.

20 minutes

Salsa Performance

A fun and energetic salsa dance to conclude the show.

10–15 minutes

Snacks & Marketplace

Enjoy a selection of festival snacks and explore our marketplace with small gifts and items available for purchase throughout the event.

This page provides an overview of volunteer roles, responsibilities, and key guidance for the Lunar New Year Fair 2026.

Some volunteers may be responsible for more than one task. Allocations are indicative and may be adjusted on the day by the Event Lead.

Event Dates

6 February 2026 – Preparation & Setup Day

7 February 2026 – Main Event Day

Estimated attendance: 400–500 people

Available volunteers: approximately 35–40

6 February – Preparation & Setup Day

Key Task Areas

Venue Setup & Decoration

• Venue layout planning

• Hanging decorations, banners, lanterns, and signage

• Stage and performance area preparation

• Table and chair setup across all zones

Volunteer Administration

• Writing names on volunteer certificates

• Sorting certificates by role/team

• Preparing sign-in sheets

• Finalising volunteer task allocations

Cleaning & Safety Preparation

• Pre-event venue clean

• Waste and recycling setup

• Safety walk-through (exits, trip hazards, access routes)

Charity Tables & Guest Areas

• Setting up charity partner tables

• Table labelling and display preparation

• Guest welcome pack preparation

• Gift table setup

Registration Preparation

• Registration desk setup (downstairs and upstairs)

• Wristbands, stamps, and attendee materials

Media & Content Preparation

• Camera, tripod, and audio setup

• Photography and filming shot planning

• Social media content planning

• Role assignment for event day

Interview Team – Preparation

• Finalising interview list and priority guests

• Preparing interview questions and consent wording

• Equipment checks (camera, microphone, batteries)

Livestream Setup & Testing

• YouTube and TikTok livestream testing

• Network and power checks

• Camera framing and sound checks

• Assigning Livestream Lead and Standby Support

Performance & Activity Preparation

• Dragon dance coordination and rehearsal

• Performance timing confirmation

• Equipment and music checks

Stock & Finance Preparation

• Stock count for EasyStepUK stall

• Pricing lists and signage

• Cash float preparation and secure storage

Core Volunteer Roles

Governor & VIP Support

• Greeting and hosting governors

• Charity guest liaison

• Seating and briefing support

Registration & Crowd Management

• Check-in desks (downstairs and upstairs)

• Queue management and signposting

• Flow control during peak times

Charity & Community Stalls

• Supporting charity partner tables

• EasyStepUK community stall operations

• Stock monitoring and restocking

Finance & Cash Handling

• Cashier support

• Transaction recording

• End-of-day reconciliation

Performances & Activities

• Dragon dance coordination

• Stage management and timekeeping

• Performer liaison

Media, Filming & Photography

• Event photography

• Raw video capture (horizontal & vertical)

• Behind-the-scenes content

• Short interviews (with consent)

Interview Team

• Short interviews with:

  • Governors and councillors

  • Charity partners

  • Performers

  • Adult audience members

  • EasyStepUK staff and volunteers

• Interviews kept to 10–30 seconds

• Verbal consent required

Livestream Support

• YouTube and TikTok livestream monitoring

• Audio and visual quality checks

• Battery and equipment support

• Standby volunteers must not control livestream accounts

Safeguarding & Welfare

• Monitoring children and vulnerable adults

• Acting as safeguarding support points

• Incident logging if required

First Aid & Safety

• First aid support on standby

• Crowd safety monitoring

• Emergency response support

Clean-up & Close-Down

• Decoration and table breakdown

• Waste collection and recycling

• Final venue clean

• Stock pack-down and storage

Media Team – Important Guidance

• All livestreams are set up and controlled by EasyStepUK

• Volunteers must not post independently on social media

• All content captured is handed to EasyStepUK

• EasyStepUK retains full editorial control and usage rights

Safeguarding

• Do not interview or film children

• Obtain consent before recording

• Stop immediately if anyone is uncomfortable

Post-Event Delivery (Media Team)

Within 48–72 hours after the event:

• All original photos (uncompressed)

• All raw video files

• Interview clips with simple log (name / organisation)

• Short written handover:

  • • What was captured

    • Any issues

    • Suggestions for improvement

Notes for Volunteers

• Some volunteers may cover multiple roles

• Tasks may change depending on attendance and operational needs

• This information is for reference only

• Final instructions will be given on the day by the Event Lead

1. Introduction

Thank you for volunteering with EasyStepUK.

This handbook provides essential information to support your role at the Lunar New Year Fair 2026. It sets out event details, volunteer responsibilities, safeguarding and safety requirements, and expected standards of conduct.

All volunteers are expected to read this document carefully before the event.

2. Event Details

Event

Lunar New Year Fair 2026

Date

Saturday, 7 February 2026, 11:00AM - 2:00PM

Venue

Zhulin Hidden Village, 100–104 Lewisham High Street, London SE13 5JH

3. Event Management and Communication

An Event Lead will be appointed on the day and holds overall responsibility for the event.

Volunteers must follow instructions from the Event Lead and designated role leads at all times.

If you are unsure how to respond to any situation, you must seek guidance rather than acting independently.

4. Arrival, Sign-in and Attendance

All volunteers are required to arrive at 8:00 am on Saturday, 7 February 2026.

On arrival, volunteers must sign in at the EasyStepUK sign-in point in order to:

• Confirm attendance

• Receive final role confirmation

• Collect any volunteer identification

Punctual arrival at 8:00 am is essential to allow sufficient time for setup, briefing, and safety checks before the event opens to the public.

5. Health, Safety and First Aid

A designated volunteer will act as the First Aid and Safety contact.

This volunteer will:

• Know the location of the first aid kit

• Be familiar with emergency exits

• Act as the first point of contact for incidents or safety concerns

Any accident, incident, or concern must be reported immediately to the First Aid contact and the Event Lead.

Volunteers must not attempt to provide medical treatment beyond basic first response.

6. Safeguarding and Child Protection

EasyStepUK is committed to safeguarding children and vulnerable individuals.

Volunteers must follow these safeguarding principles:

• Children must remain with their parent or guardian at all times

• Volunteers must not be alone with a child

• Volunteers must not escort a child away from their family

• Any safeguarding concern must be reported immediately to the Event Lead

Professional boundaries must be maintained at all times.

7. Photography, Filming and Media

Photos and videos may be taken during the event for record-keeping and promotional purposes.

Volunteers must:

• Avoid close-up photos or videos of children unless clear parental consent has been given

• Prioritise wide-angle and general atmosphere shots

• Stop filming if a participant expresses discomfort

If you are unsure whether a photo or video is appropriate, do not take it and consult the Event Lead.

8. Data Protection and Confidentiality

Volunteers must respect data protection and confidentiality requirements.

Volunteers must not:

• Collect or store personal data outside agreed event processes

• Photograph sign-in sheets, documents, or personal devices

• Retain participant information after the event

All personal data is managed by EasyStepUK in line with data protection regulations.

9. Volunteer Conduct and Role Boundaries

Each volunteer is assigned a specific role.

Volunteers must:

• Remain at their assigned role unless instructed otherwise

• Ensure fixed roles are not left unattended

• Act politely, respectfully, and professionally

Volunteers must not:

• Provide professional advice (legal, medical, technical, or electrical)

• Make promises or commitments on behalf of EasyStepUK

• Engage in arguments or confrontational behaviour

10. Emergency Procedures

In the event of an emergency:

• Remain calm

• Follow instructions from the Event Lead

• Do not attempt to direct crowds independently

• Support vulnerable individuals if instructed

11. Dress Code and Personal Preparation

Volunteers are expected to:

• Wear comfortable clothing suitable for standing and moving around

• Wear appropriate, safe footwear

• Keep personal belongings to a minimum

12. Volunteer Roles and Responsibilities

First Aid and Safety Support

• Acts as the first point of contact for safety concerns

• Knows the location of the first aid kit and emergency exits

• Reports incidents to the Event Lead

• Supports overall event safety

Performance Area Support

• Supports performers before and after performances

• Coordinates with the host and Event Lead on timing

• Manages the performance area to avoid overcrowding

Photography and Recording

• Takes photos and short videos during the event

• Supports live streaming or recording if applicable

• Follows safeguarding and consent requirements

• Captures general event atmosphere

Welcome and Wayfinding

• Welcomes attendees at the ground-floor entrance

• Directs visitors to key areas, including performances, stalls, and toilets

• Responds to basic event-related questions

EasyStepUK Information and Sales Stall

• Manages and sells items at the EasyStepUK stall

• Introduces EasyStepUK and its projects to visitors

• Assists with payments and basic record keeping

• Supports packing and item checks at the end of the event

Floating and Logistics Support

• Assists with setup and movement of materials

• Provides cover for other roles during busy periods

• Helps resolve practical issues during the event

13. Absence and Changes

If you are unable to attend the event, you must notify EasyStepUK as early as possible.

If an emergency arises on the day, contact the Event Lead directly.

14. Closing Statement

Thank you for your time, commitment, and support.

Your contribution plays a vital role in creating a safe, inclusive, and welcoming community event.

Lewisham Youth Theatre

Free drama programmes for young people aged 8–25, supporting creativity, confidence, and self-expression.

RMUK Wellbeing

Promoting dignity, belonging, love, and kindness to support community wellbeing.

Lewisham Local Bank of Things & Good Food Lewisham

Supporting local residents through shared access to essential items and healthy, sustainable food initiatives.

Wheels for Wellbeing

Supporting inclusive cycling for disabled people and those with long-term health conditions.

DCWUK DreamCatchers WorldWide UK

Empowering communities through creative, educational, and wellbeing-focused programmes.

GRACE

Supporting people in vulnerable circumstances through practical support, advocacy, and community connection.

South East London Community Energy (SELCE)

Providing local energy advice, clean energy initiatives, and practical support for a fair transition to net zero.

NHS Blood & Transplant 

What's Your Blood Type, blood donor registration and testing.

On Arrival

• Sign in at the Volunteer Registration Desk

• Confirm name & assigned role

Volunteer Admin

• Complete Volunteer Sign-Up Form

• Write name & role on badge

• Collect volunteer badge

• Collect volunteer vest

Briefing

• Receive role briefing from Team Lead

• Confirm shift time & location

• Note safeguarding & safety contact

Before Starting

• Wear badge and vest at all times

• Go to assigned area / team lead

End of Shift

• Return vest

• Sign out 

Thank you for supporting EasyStepUK – Lunar New Year Fair 2026.