EasyStepUK Recruitment

Share your experience. Shape the conversation.

EasyStepUK invites international and migrant students across the UK to take part in our Youth Voices Video Project — a youth-led platform exploring fairness, identity, education, wellbeing and policy solutions.

Participants receive a £15 thank-you reward.

Why Join?

• Share your authentic voice

• Contribute to national youth-led research

• Help promote fairness and inclusion

• Be featured (with consent) on our YouTube, TikTok & Spotify channels

How to Participate

1. Email us your CV or short introduction

info@easystepuk.org

We will send you:

• Five video questions (Themes A–E)

• File-naming instructions

• Media Consent Form

• Expense Claim Form

• Full submission guidelines

2. Record five short vertical videos

• Five separate videos

• Up to 2 minutes each (recommended 1–2 minutes)

• Vertical format (9:16)

• Quiet, well-lit environment

• No script or editing required

• Name each file using the required format 

All questions are provided in the attachment we send after your application.

3. Submit your videos and forms

Email your five videos or a private Google Drive link to:

info@easystepuk.org

Once everything is received, we will process your £15 reward.

About the Youth Voice Network

EasyStepUK supports young migrants to:

• Speak confidently

• Share lived experiences

• Lead conversations on migration fairness and inclusion

• Build community across cultures

Over 100 young people have already taken part.

Get Involved

Students, volunteers and partner organisations are welcome.

Contact us: info@easystepuk.org.uk

Follow us: YouTube, TikTok, Spotify – @EasyStepUK

Become a Youth Voice Ambassador

EasyStepUK is recruiting students across UK universities to join as Youth Voice Ambassadors.

Your Role

• Organise 2–4 small discussions per month (5–10 students per session).

• Discussions may be in-person or online.

• Collect and share real student voices about community, integration, and student life in the UK.

What You Will Receive

• £40 reward per session (paid after submitting all required materials).

• Official Certificate of Contribution from EasyStepUK.

• Your videos and photos featured on EasyStepUK’s social media platforms.

What You Need to Do for Each Session

• Host a 1-hour discussion.

• Take at least 10 photos.

Record video clips:

• Short extracts of the discussion

• Group photos & atmosphere

• A short closing reflection from you (summary of key points)

• Complete the Summary Report (template provided).

• Submit via email: videos, 10+ photos, and report.

Notes

• All content must feature real people (no AI).

• By joining, all participants consent to the use of their images by EasyStepUK.

• All participants must be 18 or over.

Participants and organisers should subscribe to:

YouTube: @EasyStepUK

TikTok: @EasyStepUK

Why It Matters

Your sessions will help EasyStepUK showcase authentic student voices and highlight real experiences across UK universities. By leading these discussions, you will make youth voices visible and influential at a national level.

Organisation: EasyStepUK (Registered Charity No. 1210944)

Location: London & surrounding areas (hybrid with some remote work)

Hours: 4 hours per week (flexible schedule)

Pay: £15 per hour (depending on experience)

About EasyStepUK

EasyStepUK is a registered charity that supports new migrants and local communities across the UK.

We help people through English classes (ESOL), job search guidance, housing advice, youth empowerment, cultural activities, and volunteer programmes.

Our mission is simple: Integration · Support · Empowerment.

Role Overview

We are looking for a Project Coordinator to support the planning and delivery of our community projects on a part-time basis (just 4 hours per week).

This role is ideal for a university student, recent graduate, or anyone who is passionate about social impact, diversity, and community development.

Key Responsibilities

• Support the planning and coordination of community activities such as English classes, youth projects, and cultural workshops.

• Engage young people and volunteers, ensuring they feel empowered and included.

• Collect feedback and ideas from participants (including short discussion videos).

• Promote activities on social media (TikTok, YouTube, Instagram) by sharing stories and highlights.

• Assist with simple monitoring and reporting of project progress.

Person Specification

• We are looking for someone who is:

• Enthusiastic, creative, and interested in community engagement.

• A good communicator (spoken and written).

• Organised and reliable, even with a small number of hours.

• Confident using social media or digital tools.

• Interested in themes such as integration, equality, and diversity.

(Experience in volunteering, youth work, or event planning is a bonus but not essential.)

What We Offer

• Flexible working hours (approx. 4 hrs/week).

• £15 per hour pay rate.

• A chance to make a real difference for new migrants and local communities.

• Training and mentoring from an experienced charity team.

• Opportunities to develop leadership and project management skills.

How to Apply

Please send us: A short CV (max 2 pages).

1. Do I need to consent for my video interview to be shared publicly?

No. Your video will only be used for internal recruitment purposes. We will not share it on social media or any other platform without your explicit written consent. Consent is entirely optional and will not affect your application outcome.

2. Is there a fixed deadline to complete the video assessment?

There is no strict fixed deadline. However, we encourage you to submit your assessment as soon as possible so that the recruitment team can review it in a timely manner. If you require more time, please let us know by email and we will try to accommodate your needs.

3. When will I know if I have been accepted?

Due to the high volume of applications, we are only able to contact candidates who are successful in being shortlisted or progressing to the next stage. If you do not hear from us within a reasonable timeframe, this should be taken to mean that your application has not been successful. Thank you for your understanding.

4. Do I need to answer all ten questions within 5–7 minutes?

Yes, please aim to cover all of the listed questions within the suggested timeframe. The time is a guideline rather than a strict limit — we value clear and concise answers.

5. Is it mandatory to share the video on Instagram or YouTube?

No. Sharing your video publicly is entirely optional and not required for the recruitment process.

6. Can you provide the job description and responsibilities?

The role description, responsibilities, and conditions are outlined in the original job advertisement. If you have any questions, please do not hesitate to contact us by email for clarification.

7. I am a student with a 20-hour weekly visa restriction. Can I still apply?

Yes. We welcome student applicants. However, you must ensure you comply with the visa restriction of working no more than 20 hours per week during term time. EasyStepUK fully complies with UK immigration regulations.

8. Can payment be delayed or transferred to a family member’s account?

No. For legal and safeguarding reasons, payment can only be made directly to the applicant’s own UK bank account. If you do not yet have a UK account, please contact us for guidance.

9. What if my bank account is overseas (e.g. Spain)?

We can make international transfers if you provide your IBAN and SWIFT/BIC details. Please note that international transfers may take longer and may incur additional bank fees.

10. What is the recruitment process?

The general process is:

Submission of application

Written assessment

Email notification and next steps

11. I applied for the Project Coordinator role but was asked to record a video. Is this part of the process?

Yes. For some roles, including Project Coordinator, we may request a video or written task as part of the selection process. This allows us to better understand your skills and suitability for the role. The assessment method may vary depending on the position, and full details will always be provided by email.

12. How long does it take to receive an update after each stage?

Timelines vary depending on the role. If you are shortlisted for the next stage, we will notify you by email. If you do not hear further from us, it means that your application has not been successful.

13. Will volunteering to help with social media affect my application?

No. Any voluntary support you provide will not affect the outcome of your application. Recruitment decisions are made solely on the basis of role requirements and your suitability.

1. Purpose and Scope

This process outlines how EasyStepUK recruits, screens, inducts and manages volunteers in a fair, transparent and safe manner.

It applies to all volunteers supporting our programmes, activities, community events and youth activities, including adult volunteers and young volunteers aged 16–18.

2. Principles

• Fairness and Inclusion: All applicants are treated equally with no discrimination.

• Safety and Protection: We safeguard children and vulnerable adults in line with our Safeguarding Policies.

• Transparency and Compliance: We comply with Charity Commission guidance, UK GDPR and legal requirements.

• Community Focus: Volunteers should reflect EasyStepUK’s mission of community wellbeing, integration and cultural engagement.

3. Recruitment Steps

Step 1: Role Planning

Before recruiting, staff must identify:

• Purpose of the volunteer role

• Tasks and responsibilities

• Required skills or experience

• DBS requirements (if working with children/vulnerable adults)

• Hours, location and supervision arrangements

• Any required training (safeguarding, health & safety, etc.)

Step 2: Role Description

A standard Volunteer Role Description must be prepared for each position, including:

• Main duties

• Required skills and attributes

• Hours and location

• Line manager / supervisor

• Expense reimbursement guidance

Step 3: Advertising the Role

Volunteer roles may be advertised through:

• EasyStepUK website and social media

• Volunteer Centres (Lewisham, Greenwich, Southwark)

• Universities and community networks

• Partner organisations (e.g. GRACE, ACAA, Zhulin Hidden Village CIC)

All advertisements must be clear, inclusive and non-discriminatory.

Step 4: Application

Applicants complete the Volunteer Registration Form, including:

• Personal and emergency contact details

• Skills and experience

• Safeguarding declaration

• Availability

All personal data is handled under UK GDPR.

Step 5: Informal Interview / Discussion

The project lead conducts a short discussion (online or in person) to:

• Understand the applicant’s motivation and experience

• Assess suitability for the role

• Explain expectations, values and behaviour standards

• Confirm availability and scheduling

Step 6: Reference Checks (where required)

For ongoing roles or those involving children/vulnerable adults:

• Minimum of 1–2 references

• References are verified by the recruitment lead

For one-off events, reference checks may be simplified.

Step 7: DBS Check (if required)

Roles involving regulated activity or direct contact with children/vulnerable adults require:

• Enhanced DBS or Basic DBS check

Volunteers may only start low-risk tasks before DBS clearance, and must not work unsupervised.

4. Induction and Onboarding

Step 8: Induction Session

Before starting, volunteers receive an induction covering:

• Introduction to EasyStepUK and our mission

• Safeguarding children and vulnerable adults

• Health & Safety and emergency procedures

• Behaviour and conduct standards

• Data protection and confidentiality

• Project-specific instructions and risk assessments

Step 9: Signing Required Documents

Volunteers must complete:

• Volunteer Agreement

• Code of Conduct

• Safeguarding Declaration

• Media Consent Form (if relevant)

• Expense Claim Policy acknowledgement

5. Deployment and Supervision

Step 10: Task Assignment

• Volunteers are assigned duties by the project lead

• Every volunteer has a named Supervisor

• Regular communication and support is provided

Step 11: Training

Role-specific training may include:

• Event management and customer service

• Youth activity support

• Tai Chi / Wing Chun session safety

• Emergency procedures

• Project administration

6. Review, Feedback and Exit

Step 12: Ongoing Review

• Supervisors provide feedback

• Adjustments to roles are made where needed

• Volunteers may also request support or training

Step 13: Exit or Suspension

• Volunteers may leave at any time

• EasyStepUK may suspend or end a placement in cases of misconduct or safety concerns

• Exit feedback is encouraged to help improve our programmes

7. Record Keeping

EasyStepUK will securely store:

• Application and registration forms

• DBS results (where applicable)

• Training records

• Induction documents

• Attendance records

Information is retained only as long as necessary under GDPR.

8. Related Policies

This process should be read alongside:

• Safeguarding Policy

• Health & Safety Policy

• Data Protection & GDPR Policy

• Volunteer Agreement

• Risk Assessment Procedures